PAMAFIX SAP OTC

PAMAFIX is a web-based application developed by PT Pamapersada Nusantara (PAMA), a subsidiary of PT United Tractors Tbk, to support digital transformation in the finance department. This application is designed as an integrated financial management system that accelerates the invoicing process and manages large-scale transactions securely, accurately, and efficiently, even in remote locations with limited internet access. PAMAFIX has been utilized by over 100 users, including suppliers, customers, and internal users, and has successfully improved process efficiency by up to 55%, saving 3,000 work hours per month.

Key Features of PAMAFIX SAP OTC

1. Financial Automation:

   • Auto Journal: Automatic recording of financial journals.
   • Auto Budget Check: Automatic budget verification.
   • Auto Data Validation: Automated data validation.
   • Auto Tax Validation: Automated tax validation.
   • Auto Report Creation: Automatic report generation.
   • Real-time Status Monitoring: Real-time transaction status tracking.

2. Master Data Management (OTC Master):

   • Back Charge Type: Create and manage back charge types for Minutes of Meeting (Berita Acara).
   • Customer: Manage customer data, including synchronization and updates from the staging database.
   • User Customer: Manage customer users, including account activation.
   • Facture Code: Manage invoice codes for Minutes of Meeting.
   • Additional Information: Manage supplementary information for specific Minutes of Meeting.
   • Material: Manage material data for Scrap Status Minutes of Meeting (BASS).
   • Invoice Number: Manage VAT numbers for invoices, with only one active number.
   • Tax Config: Manage tax percentages for invoices, with one active configuration.
   • Unit: Manage units for Minutes of Meeting.
   • Workflow External: Manage external workflows for Back Charge Minutes of Meeting.

3. Minutes of Meeting Management (OTC Berita Acara):

   • Non-Staging:
     • Scrap Status Minutes of Meeting (BASS): Create and manage BASS, with features for approval, revision, and cancellation.
     • Scrap Handover Minutes of Meeting (BAPS): Create BAPS (single/bulk, asset/non-asset), with asset synchronization and document upload features.
     • Manual Back Charge Minutes of Meeting: Manage manual back charges with approval and signature upload features.
     • Non-Unit Asset Sales Minutes of Meeting: Manage non-unit asset sales with bulk approval features.
   • Staging:
     • Good Issue Back Charge Minutes of Meeting: Manage back charges from good issues.
     • Purchase Order Back Charge Minutes of Meeting: Manage back charges from purchase orders.
     • Progress Claim Minutes of Meeting: Manage progress claims.
     • Unit-Based Asset Sales Minutes of Meeting: Manage unit-based asset sales.
   • Progress Claim Monitoring: Monitor and manage progress claim statuses.

4. Invoice Management (OTC Invoice):

   • Create and manage invoices (single/bulk), including features for approval, revision, and cancellation.
   • Upload supporting documents, such as receipt documents and proof of deductions.
   • Features for generating VAT numbers, retrying SAP posting, and retrying invoice email delivery.
   • Download invoices and Excel reports for analysis.

5. Supporting Features:

   • Dashboard: Displays summary information such as Invoice Submit, Receipt, Hold, PO/Non-PO Transaction, Recent Activity, Notification, Monthly Statistics, and Reminders.
   • Login and Security: Login process with authentication, forgot password feature, and email activation request for account verification.
   • Navigation and Data Management Features: Sorting, searching, setting rows per page, and page navigation to simplify data management.

Benefits

PAMAFIX simplifies financial processes, reduces repetitive tasks, and boosts productivity through automation. The application allows users to focus on high-value tasks, supports faster decision-making, and enhances company profitability through time and cost efficiencies.